Job Posting
Safety Coordinator
Safety Coordinator
Safety Coordinator
Safety Coordinator
About Meiborg:
As an industry leading logistics company, Meiborg provides safe and reliable transportation services to a diverse group of customers throughout the United States. With a reputation for providing only the best in transportation and warehousing, our professional customer support staff deliver the highest levels of efficiency and performance for our customers.
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Mission: Improve short- & long-term profitability by promoting a culture that prioritizes & owns the safety & quality experience at Meiborg for its employees and public.
Position Purpose:
The Safety Coordinator provides administrative support for all safety and compliance functions across the fleet. This position maintains safety records, processes documentation, supports regulatory compliance, and assists the Safety & DOT Manager with day-to-day operational tasks.
Essential Responsibilities:
Driver Qualification File Management:
• Audit driver qualification files for DOT compliance
• Identify missing or expired documentation
• Audit medical certifications and CDL license endorsements
• Respond to employment verification requests from other carriers
• Maintain organized filing systems for all driver records
Claims Administration:
• Log and track all claims in company systems
• Update McLeod Safety Module with claim information
• Maintain Claims Tracker with current status
• Organize and file all claims documentation
• Track claim deadlines and notify Safety Manager
Accident Documentation:
• Compile accident documentation including statements, photos, and reports
• Pull and preserve dashcam footage from Motive system
• Update McLeod with complete accident details
• Maintain DOT-required accident register
• Support Safety Manager with accident response
Equipment Damage Tracking:
• Document equipment damage incidents with shop
• Track repair costs and prepare driver charge documentation
• Submit damage charges to accounting for processing
• Maintain equipment damage database and recovery tracking
Motive Software Administration:
• Manage Motive tablet inventory and assignments
• Troubleshoot tablet issues and coordinate replacements
• Support drivers with basic Motive app questions
• Retrieve dashcam footage as needed
System Maintenance & Record-Keeping:
• Daily data entry in McLeod Safety Module
• Scan and organize all safety documentation
• Ensure records are accessible and audit-ready
• Generate reports as requested
Compliance Support:
• Support regulatory filings and registration coordination
• Assist with drug and alcohol program administration (joint with dispatch)
• Maintain compliance documentation
• Track deadlines and provide administrative support to Safety Manager
Other duties as assigned.
Qualifications:
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Excellent written and verbal communication
- Ability to manage multiple priorities and meet deadlines
- Self-starter who works independently and escalates appropriately
- Professional demeanor with internal and external contacts
- Understanding of DOT/FMCSA regulations
- Experience with transportation management systems (McLeod, Motive, etc.)
- Prior experience in trucking or logistics
Details
- Work Address: Rockford, Illinois & Remote
- Work mode: Hybrid
- Lifting requirement (lbs): 15
- Physical tasks:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to work remotely & after hours as needed.
- Must be able to type 40 words per minute.
- Must have good eyesight, correctable to 20/20.
- Must be able to lift 15 pounds at times & walk the floor to help staff.
- Benefits:
- Comprehensive benefits package including Medical, Dental, Vision, and Rx
- PTO benefits
- 401k with company match
- Company paid Chiropractic
- Short Term Disability
- Life Insurance
- Education: GED or HS diploma required; associate degree preferred.
- Pay Notes: Based on education, experience, and credentials
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𝘈𝘵 𝘔𝘦𝘪𝘣𝘰𝘳𝘨 𝘊𝘰𝘮𝘱𝘢𝘯𝘪𝘦𝘴 𝘸𝘦 𝘢𝘳𝘦 𝘤𝘰𝘮𝘮𝘪𝘵𝘵𝘦𝘥 𝘵𝘰 𝘧𝘢𝘪𝘳 𝘢𝘯𝘥 𝘦𝘲𝘶𝘢𝘭 𝘵𝘳𝘦𝘢𝘵𝘮𝘦𝘯𝘵 𝘰𝘧 𝘢𝘴𝘴𝘰𝘤𝘪𝘢𝘵𝘦𝘴 𝘢𝘯𝘥 𝘢𝘱𝘱𝘭𝘪𝘤𝘢𝘯𝘵𝘴. 𝘞𝘦 𝘳𝘦𝘤𝘳𝘶𝘪𝘵, 𝘩𝘪𝘳𝘦, 𝘱𝘳𝘰𝘮𝘰𝘵𝘦, 𝘢𝘯𝘥 𝘱𝘳𝘰𝘷𝘪𝘥𝘦 𝘰𝘱𝘱𝘰𝘳𝘵𝘶𝘯𝘪𝘵𝘪𝘦𝘴 𝘧𝘰𝘳 𝘢𝘥𝘷𝘢𝘯𝘤𝘦𝘮𝘦𝘯𝘵 𝘣𝘢𝘴𝘦𝘥 𝘰𝘯 𝘪𝘯𝘥𝘪𝘷𝘪𝘥𝘶𝘢𝘭 𝘲𝘶𝘢𝘭𝘪𝘧𝘪𝘤𝘢𝘵𝘪𝘰𝘯𝘴 𝘢𝘯𝘥 𝘫𝘰𝘣 𝘱𝘦𝘳𝘧𝘰𝘳𝘮𝘢𝘯𝘤𝘦. 𝘞𝘦 𝘸𝘪𝘭𝘭 𝘯𝘰𝘵 𝘥𝘪𝘴𝘤𝘳𝘪𝘮𝘪𝘯𝘢𝘵𝘦 𝘢𝘨𝘢𝘪𝘯𝘴𝘵 𝘢𝘯𝘺 𝘢𝘴𝘴𝘰𝘤𝘪𝘢𝘵𝘦 𝘰𝘳 𝘢𝘱𝘱𝘭𝘪𝘤𝘢𝘯𝘵 𝘧𝘰𝘳 𝘦𝘮𝘱𝘭𝘰𝘺𝘮𝘦𝘯𝘵 𝘣𝘦𝘤𝘢𝘶𝘴𝘦 𝘰𝘧 𝘳𝘢𝘤𝘦, 𝘳𝘦𝘭𝘪𝘨𝘪𝘰𝘯, 𝘤𝘰𝘭𝘰𝘳, 𝘤𝘳𝘦𝘦𝘥, 𝘯𝘢𝘵𝘪𝘰𝘯𝘢𝘭 𝘰𝘳𝘪𝘨𝘪𝘯, 𝘤𝘪𝘵𝘪𝘻𝘦𝘯𝘴𝘩𝘪𝘱 𝘴𝘵𝘢𝘵𝘶𝘴, 𝘴𝘦𝘹, 𝘴𝘦𝘹 𝘰𝘳𝘪𝘦𝘯𝘵𝘢𝘵𝘪𝘰𝘯, 𝘮𝘢𝘳𝘪𝘵𝘢𝘭 𝘴𝘵𝘢𝘵𝘶𝘴, 𝘢𝘨𝘦, 𝘥𝘪𝘴𝘢𝘣𝘪𝘭𝘪𝘵𝘺, 𝘰𝘳 𝘴𝘵𝘢𝘵𝘶𝘴 𝘢𝘴 𝘢 𝘤𝘰𝘷𝘦𝘳𝘦𝘥 𝘷𝘦𝘵𝘦𝘳𝘢𝘯. 𝘞𝘦 𝘢𝘳𝘦 𝘤𝘰𝘮𝘮𝘪𝘵𝘵𝘦𝘥 𝘵𝘰 𝘧𝘶𝘳𝘵𝘩𝘦𝘳𝘪𝘯𝘨 𝘵𝘩𝘦 𝘱𝘳𝘪𝘯𝘤𝘪𝘱𝘭𝘦𝘴 𝘰𝘧 𝘌𝘲𝘶𝘢𝘭 𝘌𝘮𝘱𝘭𝘰𝘺𝘮𝘦𝘯𝘵 𝘖𝘱𝘱𝘰𝘳𝘵𝘶𝘯𝘪𝘵𝘺 (𝘌𝘌𝘖) 𝘵𝘩𝘳𝘰𝘶𝘨𝘩 𝘈𝘧𝘧𝘪𝘳𝘮𝘢𝘵𝘪𝘷𝘦 𝘈𝘤𝘵𝘪𝘰𝘯 (𝘈𝘈). 𝘔𝘦𝘪𝘣𝘰𝘳𝘨 𝘊𝘰𝘮𝘱𝘢𝘯𝘪𝘦𝘴 𝘪𝘴 𝘢 𝘱𝘭𝘢𝘤𝘦 𝘸𝘩𝘦𝘳𝘦 𝘺𝘰𝘶 𝘤𝘢𝘯 𝘨𝘳𝘰𝘸 𝘺𝘰𝘶𝘳 𝘤𝘢𝘳𝘦𝘦𝘳 𝘢𝘯𝘥 𝘰𝘸𝘯 𝘺𝘰𝘶𝘳 𝘧𝘶𝘵𝘶𝘳𝘦. 𝘞𝘦 𝘸𝘪𝘭𝘭 𝘤𝘰𝘯𝘴𝘪𝘥𝘦𝘳 𝘧𝘰𝘳 𝘦𝘮𝘱𝘭𝘰𝘺𝘮𝘦𝘯𝘵 𝘢𝘭𝘭 𝘲𝘶𝘢𝘭𝘪𝘧𝘪𝘦𝘥 𝘢𝘱𝘱𝘭𝘪𝘤𝘢𝘯𝘵𝘴.